Antenna is a PR and integrated marketing agency that specializes in cleantech, mobility, real estate, and healthcare. Our team combines deep domain expertise with full-stack PR and marketing capabilities to help innovative companies in our industries achieve breakout growth and velocity. With offices throughout the U.S., and an international network, Antenna is a high-growth organization that is focused on providing its professionals with an exceptional work-life experience.
We celebrate differences among our staff and encourage everyone to be their authentic selves. We are proud to be an equal opportunity employer and remain committed to fostering a diverse, inclusive, supportive, and respectful environment where each Ant feels a sense of dignity, belonging, and acceptance.
Antenna is looking for an Executive Assistant to support the CEO. This is a remote role for candidates located on the East Coast. For candidates located near our Hackensack, NJ office, the role will be hybrid.
PRIMARY RESPONSIBILITIES
- Provide executive assistant support to the CEO and other C-level members of the team.
- Work with the COS to identify and improve processes and create efficiencies for the CEO
- Maintain and manage calendars for C-level executives, scheduling across multiple time zones with executives and clients
- Liaise with internal and external parties
- Act as a gatekeeper to ensure the CEO’s time is spent on highest priority
- Maintain and develop corporate meeting agendas
- Coordinate domestic and international travel arrangements; including flights, hotels, transportation and dining reservations
- Provide logistic and event support; planning of on- and off-site events and meetings, including but not limited to securing venues, catering, guest lists, organizing transportation/accommodations, and providing onsite support
- Track, organize, and submit expense reports
- Manage office administration, including but not limited to vendor management, office inventory and swag
- Support and own other ad-hoc projects as needed
QUALIFICATIONS
- 5 years of administrative experience supporting multiple C-level executives
- Extremely computer savvy and proficient in G-Suite, MS Office, Slack
- Highly motivated, proactive and adaptable
- Organized, detailed oriented and able to multitask in a fast paced environment
- Ability to be discrete and handle sensitive matters
- Strong interpersonal skills
- Excellent verbal and written communication skills
The base salary for this role is $60,000-70,000. Relevant experience, skills, business needs, and other related qualifications determine compensation. In addition to the base salary, Antenna provides a total rewards package including a Professional Development Reimbursement, generous PTO, affordable healthcare, and matching 401K, as well as numerous programs and initiatives for career development and training.
WHAT WE LOOK FOR
- Collaborative, proactive, and persistent mindset.
- Curious nature and the desire to challenge the status quo.
- Passion for Antenna’s sectors and a determination to make an impact.
- Drive to deliver an invaluable client service experience.
- Desire to leverage innovative technology to drive impact for our clients and optimize the delivery of great work.
WHAT WE OFFER
- Competitive salary, comprehensive benefits, and matching 401K.
- Time off is required. We want our ants to rest, relax, and recharge, so we offer a tiered PTO system-based tenure at the agency with 18 PTO days to start and Winter Recess.
- We value and celebrate diversity. Our staff come from different backgrounds, and we honor their various religious and cultural observances by offering Floating Holidays and Heritage Month celebrations.
- Early Fridays are for all year round. Summer Fridays are great, which is why we extend them throughout the year.
- Service is in our DNA. We offer a paid day off every year to volunteer with an organization that is meaningful to you.
- Tenure is valued and rewarded. In addition to tiered PTO and professional development stipends based on tenure, we offer Sabbatical Leave to our seasoned Ants.
- We invest in our Growth-Stage Ants. We connect Ants with Mentors/Allies other practices for guidance, advice, friendship, and networking.
- We were hybrid before it was cool. We’ve always believed in balance and have offered a hybrid office schedule well before the COVID-19 pandemic.
- Growth is the key to our collective success. We offer a yearly Professional Development Stipend, career development, training, and mobility.
- Connection and relationship building is everything. We offer regular outings, virtual events, Heritage Month celebrations, interest Slack channels and happy hours.