Administrative Assistant

Antenna Group is a mission-driven integrated PR and Digital Marketing agency. We partner with companies at the heart of global conversations addressing the world’s biggest climate, real estate, and health-related opportunities.

As leaders in these spaces for over a decade, we are leading the Age of Adoption; the transition between research and innovation into a world where companies across the economy are furiously adopting sustainable, healthy equitable solutions. 

We celebrate differences among our staff and encourage everyone to be their authentic selves. We are proud to be an equal opportunity employer and remain committed to fostering a diverse, inclusive, supportive, and respectful environment where each Ant feels a sense of dignity, belonging, and acceptance.

We are hiring an Administrative Assistant based in our Hackensack, NJ office.

PRIMARY RESPONSIBILITIES

  • Provide support to the CEO, including but not limited to; calendar maintenance, booking travel, scheduling meetings and appointments, filing, ad hoc projects 
  • Anticipate the CEO's needs and proactively provide support to enhance productivity and effectiveness
  • Assist with domestic and international travel arrangements for employees; including working with travel agent to book flights, booking hotels, transportation, and dining reservations
  • Manage office administration, including but not limited to vendor management, office purchasing, inventory and swag
  • Provide logistic  and event support; planning of on- and off-site events and meetings, including but not limited to securing venues, catering, guest lists, organizing transportation/accommodations, and providing onsite support 
  • Track, organize, and submit expense reports
  • Support and own other ad-hoc projects as needed 

QUALIFICATIONS 

  • 5 years of administrative experience supporting a CEO in a fast-paced environment
  • Experience working in professional services 
  • Extremely computer savvy and proficient in G-Suite, Slack
  • Highly motivated, proactive, and adaptable 
  • Organized, detail-oriented and able to multitask in a fast-paced environment
  • Ability to be discrete and handle sensitive matters 
  • Strong interpersonal skills
  • Excellent verbal and written communication skills

WHAT WE LOOK FOR

  • Collaborative, proactive, and persistent mindset.
  • Curious nature and the desire to challenge the status quo.
  • Passion for Antenna’s sectors and a determination to make an impact.
  • Drive to deliver an invaluable client service experience.
  • Desire to leverage innovative technology to drive impact for our clients and optimize the delivery of great work.

WHAT WE OFFER 

  • Competitive salary, comprehensive benefits, and matching 401K. 
  • Time off is required. We want our ants to rest, relax, and recharge, so we offer a tiered PTO system-based tenure at the agency with 18 PTO days to start and Winter Recess. 
  • We value and celebrate diversity. Our staff come from different backgrounds, and we honor their various religious and cultural observances by offering Floating Holidays and Heritage Month celebrations. 
  • Early Fridays are for all year round. Summer Fridays are great, which is why we extend them throughout the year. 
  • Service is in our DNA. We offer a paid day off every year to volunteer with an organization that is meaningful to you. 
  • Tenure is valued and rewarded. In addition to tiered PTO and professional development stipends based on tenure, we offer Sabbatical Leave to our seasoned Ants. 
  • We invest in our Growth-Stage Ants. We connect Ants with Mentors/Allies other practices for guidance, advice, friendship, and networking. 
  • We were hybrid before it was cool. We’ve always believed in balance and have offered a hybrid office schedule well before the COVID-19 pandemic. 
  • Growth is the key to our collective success. We offer a yearly Professional Development Stipend, career development, training, and mobility.
  • Connection and relationship building is everything.  We offer regular outings, virtual events, Heritage Month celebrations, interest Slack channels and happy hours.

Antenna has a mandatory COVID-19 vaccination policy for all employees reporting to any of our offices or attending any Company-sponsored event. The Company requires that all employees be vaccinated against COVID-19, but will provide accommodations as required by law.